HubStaq tracks every subscription your company pays for, alerts you before renewals, and surfaces the tools your team has quietly abandoned.
| Tool | Owner | Cost/mo | Renews | Usage | Status |
|---|---|---|---|---|---|
| Figma | Sara K. | $75 | 11 days | High | Active |
| Notion | Mike T. | $96 | 42 days | High | Active |
| Loom Pro | Unassigned | $120 | 18 days | 0 logins | Ghost |
| Zapier | Dev team | $249 | 60 days | Low | Review |
| Miro | No owner | $80 | 7 days | 0 logins | Cancel? |
Trusted by ops and finance teams at
"Software spend is not a finance problem. It's a visibility problem."
Based on our analysis of 300+ teams during early access.
One in three subscriptions in a typical 50-person company has had zero logins in the last 90 days. Nobody noticed. The invoice just kept coming.
Average SaaS waste at companies with 20–200 employees. Not because they're careless — because nobody has a single view of what's running and who owns it.
Three departments buying the same category of tool, separately. Project management. Docs. Video. Nobody checked what already existed. Finance only found out at year-end.
Not a spreadsheet. Not a Slack channel. A single system of record for your entire software stack.
Add tools manually or import from your bank/expense feed. Every seat, every price, every renewal date in one view.
Every tool has a named owner. When someone leaves, you find out which tools they were accountable for — before the renewal.
Renewal reminders via Slack, email, SMS, or WhatsApp — wherever your team actually works. Not buried in a calendar.
Zero-login tools, expired trials, unused seats — flagged before the invoice renews. Not discovered after.
Loom Pro renewed for $120/month. Nobody noticed. The person who set it up left 4 months ago. The team moved to Notion video 3 months ago. You've paid $480 for nothing.
Loom Pro is flagged 30 days before renewal: "0 logins in 90 days. Owner: departed. Cancel?" One click. You save $1,440/year. Finance didn't need to get involved.
No procurement consultant required. No six-week onboarding.
Import from a CSV, paste from your bank statement, or add manually. Takes about 10 minutes for most teams.
Every subscription gets a named person responsible for it. Not "Ops team" — a specific person. That person gets the renewal alert.
Choose how many days before each renewal you want a reminder — 7, 14, or 30 days. Alerts land in Slack, email, SMS, or WhatsApp.
Unused tools, orphaned subscriptions, seats nobody's touched — surfaced in the dashboard. Make the call before the payment clears.
Alerts land wherever your team actually works. No new dashboard to check.
Alerts land wherever your team actually works. No new dashboard to check every morning.
in year one — from cancelled waste, not budget cuts
Every tool your company pays for, in one searchable list. Cost, billing frequency, next renewal, team, and owner. Updated by you — readable by everyone who needs it.
Every tool has a named owner. When that person leaves, HubStaq flags their tools as orphaned before the next renewal. No more "who's responsible for Salesforce?"
Renewal reminders via Slack, email, SMS, or WhatsApp. Choose the channel per tool, per owner. Alerts include cost, usage, and a clear prompt: keep, cancel, or review.
Tools you're paying for but nobody's using — flagged automatically. Zero logins, expired trials, unassigned seats. You decide what to do before the payment clears.
Your total monthly and annual software cost, broken down by team, category, and growth over time. The number your CFO will ask about before you have a CFO.
See every upcoming renewal in a timeline. Sorted by urgency, cost, and whether the tool has an active owner. No more getting blindsided by annual contracts.
You're the one who gets asked "are we paying for X?" and has to dig through bank statements to answer. HubStaq gives you the answer before anyone asks.
You process the renewal. You notice the charge. You ask who approved it. Nobody knows. HubStaq means you never have that conversation again.
You're scaling fast enough that software spend has stopped being visible. HubStaq is the early system before you need a procurement team — and honestly, for most companies, instead of one.
| Feature | HubStaq | Spreadsheet | Vendr / Zluri | Ramp |
|---|---|---|---|---|
| Renewal alerts | ✓ Slack/SMS/Email | Manual, if remembered | ✓ | Limited |
| Owner assignment per tool | ✓ Built-in | Column, if maintained | ✓ | — |
| Unused tool detection | ✓ Automatic | — | ✓ | — |
| Setup time | Under 30 min | Hours (and breaks) | Weeks + onboarding | Finance-team setup |
| Starting price | Free | Free (costs time) | $2,000+/mo | Card-spend only |
| Built for 20–200 person teams | ✓ | Kind of | Enterprise-first | Finance-first |
| No bank access required | ✓ | ✓ | Requires integrations | Requires card |
* Enterprise tools like Vendr/Zluri start at $2,000+/mo and require a dedicated procurement team to operate. They're built for 1,000-person companies. HubStaq is built for the team that doesn't have one yet.
Start free. Upgrade when your team grows.
"We found $6,200 in unused subscriptions in the first 48 hours. That's not an exaggeration. Tools nobody had touched in months. We thought we were being careful."
"I tried building this in Notion three times. Then in Airtable. This is the thing that actually stuck — because it sends the alert to the right person and forces a decision."
"The ownership model is the thing. Before, every tool was 'the company's' which meant nobody's. Now every tool has a person. That alone changed how we think about software."
Find out what your company is actually paying for. Takes 10 minutes to set up. Free for your first 25 subscriptions.